Room Reservation Policy

TO RESERVE A ROOM:

CHECK the reservation calendar on the website to see if the space is available.
REQUEST the room at least 3* business days prior to the reservation. 
DO NOT make a reservation past 11:45 pm. You are welcome to stay afterwards.
DO NOT submit a room reservation five minutes before you plan to use a space.

Room reservations that do not follow these guidelines will not be approved. Requests are only approved during regular business hours. You will receive e-mail confirmation when your request is approved or declined. Until you receive confirmation via e-mail, your room reservation is not approved. For policies on using rooms without a prior reservation, please see below.

*Rooftop Lounge reservation requests require at least 2 weeks advance notice. Please see the bottom of this section for more details on how to request a booking in the Rooftop Lounge.

ROOM USE GUIDELINES:

  • VISIT the Info Center when your reservation starts to get access to the room on your PennCard.
  • RESET the room to its original condition and clean up after using it. The person who reserved the room may be charged for any housekeeping/repairs incurred as a result of misuse.
    • CLEAN the dry erase board if used.
    • REMOVE all trash, recycling, and personal items from the room.
    • RESTORE furniture to its original configuration.
  • DO NOT move furniture between Rodin spaces.

Failure to follow the Room Reservation Policy can result in loss of your Room Reservation privileges.

PLEASE NOTE:

Rooms are first-come, first-serve.
Rodin House Events take precedence over resident requests.
Rodin College House reserves the right to cancel/deny any reservation at any time.

RESERVABLE ROOMS:

Movie Screening Room [max 20 people]
Music Practice Room LL12
Music Practice Room LL14
Study Room 104 [max 15 people]
Seminar Room M20 [max 25 people]
Underground [max 70 people]
West Lounge (Upper Mezzanine area w/ TV and Pool Table)

USING ROOMS WITHOUT A RESERVATION:

If you do not have a reservation, you can check the reservation calendar to see if the room is reserved. Unreserved rooms are availble first-come, first-serve to residents by requesting access at the Info Center. 

If you do not have a reservation for the Underground or the West Lounge, please be considerate of other residents who may want to share the space with you.

POLICIES FOR THE ROOFTOP LOUNGE:

The Rooftop Lounge is available for reservation under the following criteria:
-The requester must be a Rodin resident.
-The event must take place on a Friday or Saturday.
-The request must be received at least two weeks before the event. More time is appreciated.
-The event must be open to Rodin residents, free of charge or at a discounted rate.
-The requester will pay a $10 per hour reservation fee prior to the event date.

Requests that fulfill these requirements are reviewed on a first-come, first-served basis. The House staff has the right to refuse any reservation request.

To request that your event be held in the Rooftop Lounge, please complete this reservation request form.